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School Policies

Included on this page are highlights from our policies and procedures. The Evanston Academy Student Handbook includes more details about each of these items.

Attendance Policies

As a reminder, our hours are:

  • School Hours: 7:40 a.m. - 2:10 p.m.
  • Office Hours: 7:40 a.m. - 2:10 p.m.

Evanston Academy works very hard to make sure all children are safe. There is now an increased number of students who are picked up daily, resulting in a large number of cars in the area. Please do not park your vehicles on campus when you pick up your children. It is extremely important that you adhere to the directions of the staff at arrival and dismissal.

Absence Procedures

Good attendance is critical for any worker, including students! Children develop work habits at a very young age. If children learn early in life the bad habit of being late and absent, it will be difficult to change that habit as they enter adulthood. One of our goals as a school family is to prepare our students to be good, solid, productive members of society. Students are required to attend school every day and on time. This is the law. In the event that your child will be absent from school, the following procedures should be followed:

  • Phone the school office before 8:40 a.m. at (513) 363-2700.
  • Send a note to school upon your child's return explaining the reason for the absence.
  • If a phone call is not made or a note is not sent, the absences will be considered unexcused. When your child reaches six unexcused absences, you and your child will be referred to our Visiting Teacher for follow-up. Additionally, a note sent with the student does not guarantee an "excused absence."

To report an absent child, call the school office or email us using this Absence Reporting Form.


  • Students are not to enter the building or be dropped off before 7:20 a.m.
  • All students will enter the building at the north and west entrances to the building by the cafeteria.
  • Students in grades K-6 will report to Universal Breakfast when they enter the building between 7:20 - 7:50 a.m.
  • Students in grades K-6 are to enter the building and sit in their designated area until 8:00 a.m. Students will be taken to their homeroom by their classroom teacher.
  • Students must walk themselves to their classroom.


Individuals picking up a student for early dismissal must be on the Emergency Contact listing in PowerSchool, no exceptions. (See the office if you would like to add an individual to your child's listing.)

  • Dismissal time for students is 2:15 p.m.
  • Students are not to leave the building without permission.
  • Whenever a parent/guardian arrives early to pick up their child, the student will be called to the office only after the parent has arrived. Students may not wait in the office to be picked up.
  • If your child rides the bus he/she must have a signed note from a parent if he/she is not to ride the bus that day.
  • Students who are staying after school for an activity must have transportation arrangements made before coming to school on that day. Parents must provide transportation for their child's after-school activities.

Tardy Procedures

School starts at 7:45 a.m.. However, we have extended the breakfast program until 7:50 a.m. Your child will be considered tardy at 8:00 a.m. Please call the school if you know your child will be late.


Uniforms are mandatory. Students are expected to wear a uniform daily: red or black polo-type shirts and khaki or black pants/skirts. In the warm weather, students are permitted to wear khaki or black shorts. 

  • Open-toe shoes are not permitted.
  • Saggy pants are unacceptable.
  • Boys must wear a belt daily.

Bus Safety

Eligibility for transportation is one mile for elementary students.

Parents are now being notified by automatic phone calls when yellow buses are 15 or minutes behind schedule. Please make sure CPS has your correct phone numbers by keeping the school office updated, or you may list up to three phone numbers (home, work & cell) in PowerSchool.

Student behavior that distracts bus drivers is a hazard to the vehicle's safe operation, and jeopardizes the safety and welfare of all passengers. Misbehavior while on a yellow school bus or a Metro bus can result in disciplinary action for the student or the suspension of transportation service for the student. Read more about our requirements for student behavior on buses.

Riding a school bus is a privilege and requires team work on the part of the students, parents, teachers, bus drivers, and administration. This privilege can be removed at any time for disruptive and unsatisfactory conduct. The Board of Education and the bus contractors have established the following consequences for infractions:

  • 1st Offense Mailed to parent
  • 2nd Offense Mailed to parent
  • 3rd Offense Bus riding privileges suspended for three (3) school days
  • 4th Offense Bus riding privileges suspended for five (5) school days
  • 5th Offense Bus riding privileges suspended for ten (10) school days
  • 6th Offense Parent conference to determine disciplinary action. Possible bus suspension for the remainder of the year.

To preserve the safety and welfare of the pupil and others, the contractor may make a formal request to the Principal to deny bus transportation privileges on the first or second misconduct report.

Video cameras are present on each bus and the videos can be reviewed by the administration.

Street Crossing Safety

  • Students must cross the street at the crosswalks.
  • If you bring your child or pick him/her up, do not cross between parked cars or outside the crosswalk. This sends a message that it is okay to cross anywhere.
  • Do not call your child to cross in the street as other students will see this and do likewise.
  • Parents, please set a good, safe and legal example.


Review CPS' Code of Conduct for disciplinary procedures.

Snow Days and School Delays

Snow days and school delays are announced on our website, local TV and radio stations, CPS' mobile app, and through automated phone calls. Assume school is open unless you hear otherwise. Learn more about CPS' severe weather and emergency closing procedures.

Student Handbook

The Student Handbook details our policies and procedures.

Visiting During School Hours

We welcome visits from parents and guardians. However, to protect student safety, all visitors must sign in at the main office and wear a visitor's badge. Parents/guardians who would like a conference with their child's teacher must schedule an appointment with the teacher.